Bundesamt für Seeschifffahrt und Hydrographie
Sachgebiet S 42
Bernhard-Nocht-Straße 78
20359 Hamburg

Dr. Liliane Rossbach
Phone: +49 40 3190-7420
Fax: +49 40 3190-5009
Mail: liliane.rossbach@bsh.de

Documents · Certifications

Company and registered owner identification number

In all IMO member states the company and registered owner identification number scheme applies. All companies and registered owners must be given a unique identification number. This number may be received free of charge from the website of IHS Markit / Lloyd’ s Register – Fairplay Ltd. who are acting on behalf of the IMO. Please check first, if numbers have already been assigned.

The identification numbers are mandatory parts

  • of the Continuous Synopsis Record (CSR) and
  • of the (full-term or interim) International Ship Security Certificate (ISSC).

For this reason, the identification numbers are to be submitted to the BSH with any application for the issuance of a CSR or an interim ISSC.

Previously issued certificates without these identification numbers remain valid until a relevant change occurs (CSR) or till their expiry (ISSC).

Continuous Synopsis Record (CSR)

The Continuous Synopsis Record (CSR) provides the history of a ship from its initial commissioning to its final decommissioning. It records ship related data such as name, owner, bareboat charterer and changes thereof to make them traceable.

On board of any ship engaged on international voyages and subject to part A of chapter I of the SOLAS Convention the original of the Continuous Synopsis Record must be kept and made available for inspection at all times. Sanctions may be imposed on ships not meeting this obligation. The CSR will be re-issued upon any change of its content or of the ship’s flag within three months from the date of the change.

Issuance of a CSR

A CSR must be applied for at the BSH, if:

  • the ship has been registered in the German shipping register,
  • the ship changes to a bareboat register or returns from there, or
  • the ship changes to the register of a foreign flag or returns from there, or
  • the content of the CSR is changed.

The following documents are to be submitted:

  • Application for the issuance of a CSR including attachment; you can e-mail this application form via maritime.security@bsh.de to the BSH without a signature,
  • A copy of the extract from the shipping register, and
  • Copies of all previously issued CSRs for the ship, including the closing-CSR of the former flag.

Change of entries in the CSR

Amendments to the CSR, made by the ship’s master or company to reflect changes of e.g. the ship’s flag, name, port of registry, owner and company (ISM) must be documented in an amendment sheet. This amendment sheet is part of the CSR documents and the administration must be informed accordingly.

Please note:
Any changes must be reflected in an amendment sheet signed by the master or the company. This amendment sheet provisionally replaces the original CSR until this is re-issued within a maximum period of three months. The BSH strongly recommends to keep the amendment sheets permanently on board of the ship for possible inspections.

Amendments to the CSR Word file / PDF file

For further information please refer to:

Please note also the requirements of the law of the flag and the notice regarding company and registered owners identity numbers further below.

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bild dokumente und zeugnisse

International Ship Security Certificate (ISSC)

The ISPS requirements apply, inter alia, to cargo ships of 500 GT and above and to passenger ships regardless of size, engaged on international voyages. These ships must carry an International Ship Security Certificate (ISSC) by which the flag state administration confirms that the security system has been verified, the ship complies with all requirements and a ship security plan (SSP), approved by the flag state administration, is available. The ISSC must be presented regularly at inspections of the ship in ports. A missing or expired certificate may imply heavy sanctions.


Procedure

A full term ISSC may only be issued after:

  • the approved ship security plan has been implemented on board of the ship for at least 30 days, and
  • a Recognized Security Organisation, (RSO), recognized by the BSH, has carried out an initial verification of compliance with all relevant requirements.

Therefore, an interim-ISSC is issued for newbuildings and for ships changing flag. The interim-ISSC is valid for a maximum period of 6 months and may not be extended! A second interim-ISSC is only issued in exceptional circumstances.

The issuance of a (full-term or interim) ISSC must be applied for at the BSH with the following documents to be submitted:

  • the completed Application for the issuance of an Interim-ISSC and ISSC, incl. enclosure;
    you can e-mail this application form to maritime.security@bsh.de without a signature,
  • a copy of the previous (full-term or interim) ISSC of a foreign flag,
  • the latest verification record of the RSO or flag state administration of the ship security plan (SSP) under the previous flag,
  • a confirmation of the RSO that the new (German) SSP has been submitted and is available on board of the ship,
  • a copy of the extract from the shipping register, and
  • proof that the ship safety alert system (SSAS) on board of the ship is operational (report of a test alarm after change of flag).

If a ship is newly built, the management has changed or if it is changing to the German flag, the following document is to be submitted in addition:

  • Confirmation by a RSO that an interim verification (pre-audit) has been carried out.

The initial-verification on board by the RSO may only be carried out after the ship security plan has been approved and placed on board at least 30 days prior. Its purpose is a detailed verification of the entire security system on board of the ship. Upon successful verification, the BSH will be directly informed by the RSO and will issue the full-term ISSC for a period of validity of 5 years. To maintain the validity of the certificate over the entire period an intermediate verification has to be carried out by a RSO between the second and the third anniversary date of the certificate.

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Declaration of Security (DoS)

The responsibilities between a ship and a port facility or another ship have to be established in the Declaration of Security. This holds in particular for a shift in responsibilities, for the various security levels and for dealings with ships and port facilities that are not bound by the ISPS requirements. At the same time, the requirements of the ISPS-Codes need to be complied with.

The German flag state sets mandatory requirements for the Declaration of Security with section 1 of § 9 of the "See-Eigensicherungsverordnung" (Ordinance on Shipboard Security Measures, SeeEigensichV); please see the DoS Overview. The following specimens comply with the requirements of Verkehrsblatt 13/2004 (in German only):

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