Bundesamt für Seeschifffahrt und Hydrographie
Sachgebiet S 42
Bernhard-Nocht-Straße 78
20359 Hamburg

Dr. Liliane Rossbach
Phone: +49 40 3190-7420
Fax: +49 40 3190-5009

Webcode for this Content: 16787830

Documents · Certifications

Continuous Synopsis Record (CSR)

The Continuous Synopsis Record (CSR) provides the history of a ship from its initial commissioning to its final decommissioning. It records ship related data such as name, owner, bareboat charterer and changes thereof to make them traceable.

On board of any ship engaged on international voyages and subject to part A of chapter I of the SOLAS convention the original of the Continuous Synopsis Record must be kept and made available for inspection at all times. Sanctions may be imposed on ships not meeting this obligation. The CSR will be re-issued upon any change of its content or of the ship’s flag within three months from the date of the change.

Company ID Number and Registered Owner ID Number

Since 2009 an ID numbers scheme has been in place for companies and registered owners of all member states of IMO. This means that 

  • the Company ID Number and the Registered Owner ID Number are a mandatory part of the Continuous Synopsis Record (CSR); and
  • the Company ID Number is a mandatory part of the (Interim) International Ship Security Certificate (ISSC).

Both identification numbers are unique and can be requested free of charge on the website of the company IHS Markit which works on behalf of the IMO. Please check whether numbers have already been assigned for you before applying for identification numbers. List the respective identification numbers when applying for the issuance of a CSR or an (Interim) ISSC at BSH.

Issuance of a CSR

A CSR must be applied for at the BSH, if:

  • the ship has been registered in the German shipping register,
  • the ship changes to a bareboat register or returns from there, or
  • the ship changes to the register of a foreign flag or returns from there, or
  • the content of the CSR is changed.

The following documents are to be submitted:

Change of entries in the CSR

Amendments to the CSR, made by the ship’s master or company to reflect changes of e.g. the ship’s flag, name, port of registry, owner and company (ISM) must be documented in an amendment sheet. This amendment sheet is part of the CSR documents and the administration must be informed accordingly.

Please note:
Any changes must be reflected in an amendment sheet signed by the master or the company. This amendment sheet provisionally replaces the original CSR until this is re-issued within a maximum period of three months. The BSH strongly recommends to keep the amendment sheets permanently on board of the ship for possible inspections.

Amendments to the CSR Word file / PDF file

For further information please refer to:

Please note also the requirements of the law of the flag and the notice regarding company- and registered owners identity numbers further below.

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International Ship Security Certificate (ISSC)

The ISPS requirements apply, inter alia, to cargo ships of 500 GT and above and to passenger ships regardless of size, engaged on international voyages. These ships must carry an International Ship Security Certificate (ISSC) by which the flag state administration confirms that the security system has been verified, the ship complies with all requirements and a ship security plan (SSP), approved by the flag state administration, is available. The ISSC must be presented regularly at inspections of the ship in ports. A missing or expired certificate may imply heavy sanctions.


Procedure

A full term ISSC may only be issued after:

  • the approved ship security plan has been implemented on board of the ship for at least 30 days, and
  • a Recognized Security Organisation, (RSO), recognized by the BSH, has carried out an initial verification of compliance with all relevant requirements.

Therefore, an interim-ISSC is issued for newbuildings and for ships changing flag. The interim-ISSC is valid for a maximum period of 6 months and may not be extended! A second interim-ISSC is only issued in exceptional circumstances.

The issuance of a (full-term or interim) ISSC must be applied for at the BSH with the following documents to be submitted:

If a ship is newly built, the management has changed or if it is changing to the German flag, the following document is to be submitted in addition:

  • Confirmation by a RSO that an interim verification (pre-audit) has been carried out.

The initial-verification on board by the RSO may only be carried out after the ship security plan has been approved and placed on board at least 30 days before. Its purpose is a detailed verification of the entire security system on board of the ship. Upon successful verification the BSH will be directly informed by the RSO and will issue the full-term ISSC for a period of validity of 5 years. To maintain the validity of the certificate over the entire period an intermediate verification has to be carried out by a RSO between the second and the third anniversary date of the certificate.

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Important note

On 1 January 2009 the company and registered owner identification number scheme has been introduced in all IMO member states. This means, in particular, that:

  • the company- and the registered owner identification number have become mandatory parts of the Continuous Synopsis Record (CSR),
  • The company identification number has become a mandatory part of the (full-term or interim) International Ship Security Certificate (ISSC).

Previously issued certificates remain valid until their expiry or a change to the CSR (whichever comes first).

Both identification numbers are unique and may be received free of charge from the website of Lloyd’ s Register – Fairplay Ltd. who are acting on behalf of the IMO. Please check first, if numbers have already been assigned. The identification numbers are to be submitted to the BSH with any application for the issuance of a CSR or an interim ISSC.

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Declaration of Security (DoS)

The responsibilities between a ship and a port facility or another ship have to be established in the Declaration of Security. This holds in particular for a shift in responsibilities, the various security levels and dealings with ships and port facilities that are not bound by the ISPS requirements. At the same time, the requirements of the ISPS-Codes need to be complied with.

The German flag state sets mandatory requirements for the Declaration of Security with section 1 of § 9 of the "See-Eigensicherungsverordnung" (Ordinance on Shipboard Security Measures, SeeEigensichV); please see the DoS Overview. The following specimens comply with the requirements of Verkehrsblatt 13/2004 (in German only):

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